• Budget
• Egrants
• Evaluation
• Funding
• Eligibility
• Miscellaneous
• Performance Measurement
• Program Design

What is the matching requirement for school-based and community-based applicants?

Applicants must match, with cash or in-kind contributions, at least 10% of the project's total costs for year one of the grant, 20% for the second-year continuation, and at least 30% for the third-year continuation. Applicants who have received Learn and Serve America funding for more than three years must provide at least 50% of the total program costs (a minimum of a dollar-for-dollar match) for each year.  The sources(s) may be federal (non CNCS), state, or local (public or private).  In the case of federal sources, the funds of another agency may only be used as match if the other agency permits such use.

Could you define in-kind match support?

In-kind match support is defined as the value of a non-cash contribution to the program.  Examples would be equipment, supplies, and the value of goods and services directly benefiting the program.  

What are subgrantee matching requirements?

There is no required match for subgrantees.  However, applicants should encourage subgrantees to match their grant awards since this leads to sustaining local programs.

Can we apply under more than one LSA funding category?

Yes. However, if multiple applications propose similar activities, it may impact funding.

What percentage of funding should go to subgrantees? How many subgrants should be funded?

There is no required percentage and no required number of subgrants per grant.  However, we encourage a smaller number of larger subgrants as opposed to many small subgrants.

Where can I find information related to the use of administrative costs?

See pages 27-29 of the 2006 LSA School and Community Based Grant Application Instructions for guidance.

What criteria should be used when developing a budget?

Cost effectiveness and how the budget supports your proposal should be the basis for budget development.

What is the required match?

This requirement varies depending on the type of LSA grant. Higher education applicants must match with cash or in-kind contributions at least 50% of the project's total costs (dollar for dollar). School- and community-based applicants must match with cash or in-kind contributions at least 10% of the project's total costs for year one, 20% for year two, 30% for year three, and 50% each year (dollar for dollar) after three years. If you are a school- or community-based applicant and you have previously received LSA funds, you must match on a dollar-for-dollar basis.

Could you delineate how we can leverage other funding?

LSA requires matching funds to make sure that your program is not totally dependent upon LSA money. Applicants should work with their organizations as well as their community partners to make plans to support budget items necessary to continue a high-quality program. When programs achieve success, this helps demonstrate to others (i.e. foundations, community members) its value and could lead to additional financial or human resource support.

May we use CNCS program funds to match LSA programs?

No. You cannot use CNCS funds (LSA, AmeriCorps, National Senior Service Corps) to match LSA programs. However, you may be able to use other federal money as a match. Check with the federal agency to see if it is possible.

The school-based formula program guidance indicates that staff salaries may be prorated between Section I. Program Operating Costs and Section II. Implementation. Does that refer to my time?

This can refer to the project director's time and other staff members' time if they are working on LSA activities related to both operating and implementation costs.

How can our organization determine whether it received three or more years of CNCS funding?

If the legal applicant records show that Corporation for National and Community Service funding supported the applicant for three or more years, the applicant must provide at least a 50 percent match. Higher education applicants are always required to provide at least a 50 percent match. If you cannot determine whether CNCS has funded your organization for more than three years, please contact Bonnie Janicki at bjanicki@cns.gov in the Corporation grants office.

Must consortia programs require subgrantees to provide the same match we provide?

No. However, consortia should encourage subgrantees to match their awards since this leads to program sustainability.

For higher education applicants, are there any recommended percentages for each budget line item?

No, other than those limitations shown on the budget form page (for example the 10 percent limit on equipment costs). You want the program to be sustained so the budget should be clear on how the money will be used to support the program. It should give reviewers enough information so they can determine whether costs are reasonable and will support program goals.

What portion of the salary may be used for the program?

Only the portion that supports the Learn and Serve America program.

Should budget worksheets used to determine each budget line item be submitted?

No. The budget worksheets are tools to help you calculate the line items.

Our institution's individual cost rate should be approved after the LSA higher education application is due. What can we do?

You can submit the provisional cost rate with your application. It must be submitted by the application deadline as well.

Under personnel expenses in the budget, the higher education budget worksheet highlights position/title. If we know the person who will be in that position, is it appropriate to provide the name?

Yes, if possible.

How do we know if our institution has an indirect cost rate?

A cognizant agency can provide this information. The Department of Education or Health and Human Services are typically cognizant agencies that could provide this information. You can also check with the office in your organization that processes grants or other outside funding.

If our organization is applying for a $500,000 higher education consortia grant, should the indirect cost rate be included within that total or can this be an additional cost?

The maximum amount an applicant may apply for under the higher education consortia category is $500,000 so the indirect cost rate must be included in that total. LSA grants allow only 5% for administration costs, regardless of your indirect rate.

Would supplies for training and technical assistance go under supplies?

Yes.

If we plan to purchase two computers at the cost of $5,000 each, would this be an equipment cost?

Yes. If the acquisition cost is $5,000 or more per unit, it is considered equipment. If it is less than $5,000, it is considered supplies. Purchases of equipment are limited to 10 percent of the total LSA share.

How can higher education consortia programs meet the match requirement? If consortia plan to subgrant, could they require subgrantees to provide a dollar-for-dollar match?

Yes. That is encouraged since it is one way for local programs to build support and sustain programs. The statutory budget requirements indicate that you must match with cash or in-kind contributions at least 50% of the project's total costs. The source(s) may be federal (non Corporation), state, or local (public or private).

Can matching dollars be used to stipend student participants?

Generally grant funds cannot be used for participant stipends. You may, however, use matching funds for stipends. If you have participants in a leadership role, you may elect to pay them as you would staff.

Can you clarify the calculation of match under the administrative/indirect cost section of the budget form page?

Higher education applicants are required to match CNCS funds dollar-for-dollar (50% of the total program budget). Detailed information can be found in the Budget Instructions section of the Application Instructions:   http://www.learnandserve.gov/pdf/05_1020_LSA_NOFO_HE_INSTR.pdf

In summary , the applicant may choose one of two methods to calculate the administrative/indirect cost section.   1)  Corporation Fixed Percentage Method , or 2)  Federally Approved Indirect Cost Rate Method. With method 2, w hether or not you use the entire IDC rate to calculate administrative costs is up to you. Keep in mind that when using a large percentage, it could impact sustaining the program.

We manage a regional AmeriCorps Ed Only award program and are interested in applying for a Learn and Serve America consortia grant. Most of the students are receiving Federal Work Study in addition to their AmeriCorps Ed Award. Can we count the FWS stipend and the Ed Award as match or just the FWS money?

Where can I find help with eGrants?

If there are problems, you can call the eGrants help desk at 1-888-677-7849. The help desk is open from 8 a.m. to 6 p.m. EST Monday through Friday. Or you can contact someone by email ( eGrantshelp@cns.gov ).

Who can create an eGrants account for an organization?

Work within your organization to find out who is best to set up an eGrants account. Once the account is set up, the organization may permit others to sign on and authorize the application.

The eGrants system at the National Science Foundation has a failsafe mechanism that prompts applicants when something is done incorrectly. Is the same system in place at CNCS?

Yes, there is a verification mechanism, which is another advantage eGrants provides. It identifies most submission errors before an application is submitted. However, it does not include a spell check function. Remember that once the application is sent, you cannot get it back. See eGrant Manual.

Is the CNCS eGrants system like the Department of Education (DOE)?

There are some differences. The Federal government is moving toward serving the public online and the eGrants system is part of this move. CNCS, the National Science Foundation, and the Department of Education are three Federal agencies offering an eGrants application system to the public.

What is the character limit for a LSA application narrative?

Learn and Serve America applicants may submit a maximum of 41,000 characters (including spaces) for the proposal narrative. If the proposal narrative text entered exceeds 41,000 characters, you will not be able to submit the application.

Can you periodically save what you enter in the eGrants system and return at another time to add information or complete the application?

Yes. eGrants allows applicants to save periodically. We suggest that applicants type information in a word processor and when complete and accurate, paste this information into the application. See eGrants Manual.

What is the difference between performance measurement and evaluation as defined by the Corporation for National and Community Service?

Performance measurement is an ongoing process, designed to capture progress towards meeting results. Performance measurement is systematic, continuing (at least annually) and internal, that is, usually designed and implemented by the program staff and stakeholders.

The Corporation defines evaluation as in-depth, rigorous studies that measure the particular impact of national and community service programs. While performance measurement and evaluation both include systematic data collection and measurement of progress, evaluation uses scientifically-based research methods to systematically investigate the effectiveness of programs by comparing the observed program outcomes with what would have happened in the absence of the program. Evaluation studies estimate the impacts of programs by comparing the difference between the outcomes for individuals receiving a service or participating in a program to the outcomes for similar individuals not receiving a service or not participating in a program.

What resources are available to help me develop and track performance measures?

Learn and Serve America has worked with Project STAR to develop guidance on performance measurement. It is available on the Learn and Serve America web page that includes the application guidance www.servicelearning.org/nslc/perf_measurement/index.php . In addition, publications from the United Way of America http://www.liveunited.org/outcomes/ and the Kellogg Foundation ( http://www.wkkf.org/Pubs/Tools/Evaluation/Pub770.pdf , PDF, 1.12 MB) provide an overview of outcome-based evaluation, including an introduction to performance measurement, steps for measuring program outcomes, examples of outcomes and outcome indicators for various programs, and the resources needed for measuring outcomes.

Where can I get help in developing an independent evaluation?

Please visit the National Service-Learning Clearinghouse for evaluation resources. In addition, to assist CNCS programs in their evaluation efforts, Project Star has created a User's Guide to Evaluation for National Service Programs .

The Corporation also encourages programs to partner with organizations and individuals in your local area who can provide evaluation assistance. For example, many programs have successfully partnered with local higher-education institutions that are routinely engaged in evaluating the effectiveness of programs.

How can I pay for an independent evaluation?

Programs may request funds for evaluation in their application. Just as with performance measures, we encourage programs to seek evaluation funds from a variety of organizations.

How should I go about accessing local resources, such as evaluation professionals at colleges and universities?

Local resources can be helpful for program applicants in responding to the performance measurement section of the application. Suggested institutions to contact for assistance include universities/colleges, research firms, or other community organizations that may be using a local resource for their performance measurement/evaluation.

Keep in mind that choosing the "right" local resource that will meet your needs is critical. Identify the specific tasks you would like the local resource to assist you with (e.g., instrument development, data analysis). We recommend that you stay involved in the performance measurement process throughout your program year. In other words, don't pass the entire task of performance measurement to your local resource. You may not get what you need in the end.

The cost of having the local resource assist you is another issue to bear in mind. The cost will depend on the amount of effort you would like the local resource to assume. The more involved you are in your performance measurement, the less your local resource will need to do, reducing costs.

One resource that discusses budgeting and planning for an evaluation is:

W.K. Kellogg Foundation. (1998). W. K. Kellogg Foundation Evaluation Handbook. Battle Creek , Michigan : Collateral Management Company.

Chapter Five of this document, on page 54, states, "Generally, an evaluation costs between 5 and 7 percent of a project's total budget." This document also describes a process (and provides a worksheet) for figuring out an appropriate budget for evaluation. This document can be downloaded from http://www.wkkf.org/Pubs/Tools/Evaluation/Pub770.pdf (PDF, 1.12 MB).

How should programs with many distinct service activities carry out a "rigorous evaluation of program outcomes," which might prove complicated and expensive undertaking?

For programs with many distinct service activities, programs should select activities for rigorous evaluation that best reflect the overall mission of the program and the service activities carried out. The specific circumstances of the applicant and the program will be considered when evaluating applications.

Is there a preference for external rather than internal evaluations?

This depends on the organization and its capacity. Some internal evaluations can be very useful tools for improving programs. Be sure the evaluation relates to the program and shows how the program has used this information to improve.

How important is it that evaluations on past service-learning programs be mentioned?

You should mention relevant information regarding evaluations in the program narrative under Organizational Capacity.

If a community partner has completed an assessment, can this be mentioned?

Can you break down the number of new versus the number of experienced grant programs to be funded?

No. We expect to fund a mix of programs based upon quality.

Is the overall intent of LSA funding to provide training or is it to support service activities?

LSA funding can be used to support both kinds of activities. Please refer to the application materials.

Is it possible for small nonprofits to compete for LSA School- and Community-Based funding?

Yes, if you are a grantmaking entity that makes grants in two or more states. It is not necessary for grantmaking entities to be large organizations. The purpose of a grantmaking entity is to reach more than one state through our limited LSA resources. In addition, there may be opportunities to become a subgrantee of a larger regional organization. You should contact your State Commission on National and Community Service, Corporation for National and Community Service State Office, state education agency, or local school district since they partner with community-based organizations.

Can school-based competitive subgrantee funds go to local non-profit organizations?

No. Subgrantee funds must go to Local Education Agencies (LEAs) as defined in the No Child Left Behind Act.

Is a private school eligible for CBO funding?

No.  They are not eligible as the primary applicant (fiscal agent), but they may be a CBO subgrantee.  Private schools should check with their state commission for national and community service or state education agency (SEA) to identify primary applicants. See eligibility requirements above.

Who is eligible for school-based funding? 

Eligible applicants for Learn and Serve America school-based funds are SEAs (state education agencies), GMEs (grant making entities) that could be faith-based or other nonprofit organizations, and Indian Tribes and U.S. Territories.  GMEs are defined as public or private nonprofit organizations in existence at least one year before the time of application that are experienced in service-learning and proposing to make subgrants in two or more states.  Indian tribes and U.S. territories are not required to make subgrants.

What number of states must collaborate to qualify as a GME? 

Two or more states.

Can a 501 C 3 organization that has partnerships with schools become a GME?

Yes.  See the above definition for GMEs.

Given that up to $700,000 is set aside for the Tribes and U.S. Territories, are the Tribes and U.S. Territories eligible for both the formula and the competitive school-based money?

The U.S. Territories ( Virgin Islands , Guam , American Samoa , and the Commonwealth of the Northern Mariana Islands ) are eligible to apply under the School-Based Competitive Program Indian tribes and U.S. Territories Competition (the set-aside). In addition, they are also eligible to apply under the School-Based Competitive Programs Linking History, Civics, and Service Competition and the School-Based Competitive Programs Community, Higher Education, and School Partnerships Competition. However, they are not eligible to apply for the School-Based Formula Program competition.

While there is only one pot of money for the islands and tribes, are higher education, community-based organizations, and Departments of Education/State Education Agency eligible to compete?

The only eligible applicants for the U.S. Territories portion of the set-aside are the state education agencies in those U.S. Territories. Higher education institutions and community-based organizations on the islands may choose to compete in the other appropriate categories - higher education, community-based, or other school-based competitive.

Can more than one island apply together?

Yes. However, one of the islands would have to be the legal applicant and the grant would be officially awarded to the legal applicant. Also, the most that a legal applicant can apply for is $100,000 each year for three years regardless of whether they are partnering with another island.

If our institution of higher education received LSA funding in the past, will our application be reviewed differently?

Previous grantees must build upon any accomplishments realized through LSAHE funding. Because sustainability is a key element of LSAHE, we will take into consideration the level of sustainability and outcomes achieved through the prior grant(s) in both individual and consortia programs.

Our university is interested in applying for an individual grant and a consortia grant. Is this possible?

Yes. These are two of the three higher education categories so the institution may apply for both. However, if both applications propose similar activities, it may impact funding. In addition, you should be aware that there is limited higher education funding, and we strive for geographic diversity within the higher education portfolio of grants.

Can an institution submit more than one application for the Higher Education NOFO?

Yes. For example, an institution is submitting an application under the Individual Institution category. At the same time, a proposal can be submitted for a Consortia Grant that involves subgrants to other institutions for a set of activities distinct from those of the Individual grant. They must be reported on separately and supported by an accounting system able to keep the funds separate.

Two different departments within the same institution may submit separate proposals under the Individual Institution category. However, applicants are advised to refer back to the purpose of our higher education grants as outlined in the application guidance. In addition to engaging more students in service and service-learning opportunities, our higher education funding seeks to build capacity and institutionalize service-learning. For this reason, it is strongly recommend that you communicate with others at your institution to develop a more integrated proposal.

In either case, eGrants will only allow one application per NOFO from a legal applicant. Previous guidance suggested that a second Organizational Record be established for the same institution as a way around this restriction. We are now requesting that you instead contact our office in the event you will need to create a second Program Record under the same Organizational Record.  Please contact Cara Patrick at cpatrick@cns.gov or 202-606-6905 for assistance if you will be submitting two Higher Education grants under the same Legal Applicant name.

Will renewals be at level funding?

This is likely but depends upon appropriations and the number of programs renewed.

Can we apply for less than the minimum amount listed on the NOFO?

No, the listed minimum is the lower limit for applications.

Is the grant award based upon reimbursement?

Does an organization have to have a 501c3 to apply for a grant?

Yes, an organization must have a 501c3 to apply for a grant at least 1 year prior to applying.

What are the goals or requirements for subgrantee sites?

Applicants must clearly define the requirements placed on subgrantees so reviewers can understand how these sites will support the program's ability to achieve success and meet set performance measures.

Must subgrantees be satellite sites of an organization?

No. Applicants must provide the rationale for subgranting and how it would enable the program to achieve success and meet its performance measures.

Can subgrantees be located a few blocks from my organization ?

Yes.  However, the applicant must provide the rationale for subgranting and how it would strengthen the program.  Also remember that GMEs must subgrant in two or more states.

Can higher education institutions qualify as a subgrantee?

Yes, if the primary service learning activities of the college students are directed at engaging youth (5-17 years) in service learning activities. This grant competition is supported by funds specifically for youth ages 5-17 years old.

If a State Commission applies, could I check with them to become a subgrantee?

Yes.  Applicants are encouraged to contact their state commissions for more information on statewide initiatives and how to become involved.

My institution is a subgrant applicant as a part of a consortium. Are we eligible to apply independently?

Where can we find information on what LSA has funded?

You can access information on LSA programs by visiting the National Service-Learning Clearinghouse at www.servicelearning.org.

Can attachments or hyperlinks be included with an application?

No. If this information is important, a summary should be included in the proposal.

Will we be notified by LSA whether we are funded or not?

Applicants funded will be notified. Applicants not funded may request information by making a written request to Learn and Serve America.

We would like to apply for two types of Learn and Serve America grants. Will these two applications be reviewed for similarities?

At the staff level, applications will be compared. If the activities/models are similar it may diminish chances for funding. Learn and Serve America has a very limited amount of funding available so relative quality among applications, statutory funding requirements, and preferences addressed in the guidelines will be considered by staff.

Who will score the Learn and Serve America applications? Will each application be read by more than one person?

Applications will be read by more than one reviewer. Applications are selected by using an extensive, multi-stage process that will include peer review panels, Corporation staff review, and approval from the Corporation's Chief Executive Officer. During the peer review process, Learn and Serve America uses outside experts including community service practitioners, educators, administrators, former national service participants, and specialists in the areas of environment, public safety, education, and other human needs to evaluate the quality of applications. The peer review panels will rank the applications. Avoid using abbreviations or lingo that may not be familiar to outside reviewers. During the Learn and Serve America staff review, we determine the relative quality among applications but also consider statutory funding requirements and preferences addressed in the guidelines.

Can a local school district apply for a formula grant?

No. Beginning in 2000, Learn and Serve made it a policy to accept applications from SEAs and Grantmaking entities only in our School- and Community-Based programs.  The only exception to this policy in School- and Community-Based is in the Indian Tribes and US Territories set-aside.

Only State Education Agencies (SEAs) can apply for the formula grants. SEAs provide opportunities to school districts or schools to apply for subgrants.

Do tribes need to submit Tribal Council Resolutions?

No.

Is the overall intent of the LSA program to provide training or is it to support service and service-learning activities?

The emphasis on one or the other varies by type of program within LSA and may vary within individual grantees. Please refer to the program guidance.

How can universities sustain Learn and Serve America programs?

As part of the application review, Learn and Serve America looks at an organization's commitment to fund positions that support quality service-learning; financial and human resource commitments from local partnerships; student, faculty, staff, and community leadership involvement; and whether the program builds upon success and reputation. The National Service-Learning Clearinghouse website offers information on sustaining programs.

Our statewide consortium plans to provide financial support for subgrantee staffing to strengthen community partnerships. Is this reasonable?

CNCS has no set policy. Make sure these funds enable the program to achieve its performance measures while moving toward sustainability.

If we have higher education questions as we move through this application process, whom do we contact?

You can call or email Amiko Matsumoto, LSA higher education coordinator, at amatsumoto@cns.gov or enash@cns.gov .

What does youth in poverty mean?

Young people up to age 24, who live below poverty levels as determined by the U.S. Census.

Is there a minimum or maximum number of youth participants required?

No. The applicant should show how the proposed number of youth participating strengthens the proposal.

Where can I find contact information on the State Commissions for National Service?

The directory for state commissions can be found at http://www.americorps.gov/about/contact/statecommission.asp .

What is service-learning?

The definition is in our law and can be found on page 4 of the CBO NOFO (Notice of Funding Opportunity) announcement.  Service learning is an educational method that is conducted in and meets the needs of a community; is coordinated with an elementary school, secondary school, institution of higher education, or community service program and with the community; helps foster civic responsibility; is integrated into and enhances the academic curriculum of the students, or the education components of the community service program in which the participants are enrolled; and provides structured time for the students or participants to reflect on the service experience.

Q. How do factors like geography and experience as a previous grantee fit into the selection criteria?

Quality is more important than geography, but it is a criterion. Previous grantees must show evolution and growth; they should not ask support for more of the same.

What percentage of higher education applicants were awarded during the last competition?

248 applications were received; 46 awards were made.

What does a successful grant look like? Can we look to ones funded in the past?

Yes, you can view ones funded in the past, but understand that they were written to different guidelines.

How do we document strength of community partners if we cannot use attachments or tables?

You will need to do so through the narrative such as in organizational capacity section.

Do we need references with the application?

We cannot accept footnotes or attachments. If you want to cite a specific study, write this into the narrative.

Are there any program models that you can share?

We suggest that you go to the Service Learning Clearinghouse (www.servicelearning.org) site and check for best practices, models, curricula, etc.

Do all performance measures have to be addressed? Must each have an output, intermediate outcome, and end outcome? Does that mean a minimum of nine performance measures? 

Yes.  High-quality performance measures are a core element of all successful applications.  Reviewers will look at how performance measures relate to the overall program design of the application.  All applicants must provide a complete set of performance measures for each of the three program categories: 1) needs and service activities; 2) strengthening community to support service-learning, and 3) participant development.  A complete set of performance measures includes at least one output, one intermediates outcome, and one end outcome.  Therefore, a minimum of nine performance measures is required.

Performance Measures: does it help to incorporate more?

The key thing is the quality of the measures and how they relate to your proposal. Your targets are also important. Is your project realistic? We're asking you to report on three specific categories – one set of measures in each. You may have more performance measures that you want to track, but this is not required. The key thing is to report on the standardized measures.

How can I get help in developing performance measures?

The Learn and Serve America Program Applicant Performance Measurement Toolkit is available. Project STAR can provide clarification to applicants regarding the Performance Measurement section of the application: star@aiweb.com or 1-800-548-3656. Project STAR is a national training and technical assistance (T/TA) provider in performance measurement for the Corporation for National and Community Service.

What are the requirements for performance measurement?

Please see the application guidance. LSA requires applicants to submit at least three measures in each categories for a total of 9 measures measures. The performance measures should include at least one output, one intermediate outcome and one end-outcome. The performance measures must relate to each of the three aspects of program design: Needs and Activities, Strengthening Communities, and Developing Participants.

What is the time frame for reporting on outputs, intermediate-outcomes and end-outcomes?

The Corporation expects applicants to submit at least one output, one intermediate-outcome and one end-outcome in their application. At a minimum, programs are required to report on outputs at the end of year one; outputs and intermediate-outcomes at the end of year two; and outputs, intermediate-outcomes and end-outcomes at the end of year three. Programs may choose to exceed these minimum requirements and report results when they are available.

Should the performance measures be designed for a three-year period or one-year period?

It depends on the performance measure; however, at least one end outcome should be reported by year 3.

What is a logic model? Why should I develop a logic model?

The program logic model is a flow chart that provides a concise visual representation of activities that are the core of your program. Each component of a logic model diagram connects to the next component via an "if A then B" sequence of reasoning.

Is the logic model a required part of the Learn and Serve America application?

The logic model is not a required part of the Learn and Serve America application; however, it should be used as a tool to develop your performance measures.

Can the logic model help sustain programs?

Logic model experts agree that it is an effective way to ensure program success since it helps organize and systematize planning, management, and evaluation functions.

Are other organizations using performance measures?

Yes. Please see the performance measurement toolkit for more information.

How will the Corporation use the information grantees submit on performance measurement?

The Corporation's emphasis on performance measurement is part of a government-wide movement toward greater accountability. In accordance with the Government Performance and Results Act of 1993, all federal agencies are required to develop performance plans and goals for their programs, link those plans and goals to budgeting and funding activities, measure program performance, and report on the results.

The main purpose of performance measurement is to strengthen Learn and Serve America programs and foster continuous improvement. Performance measurement allows a program to clarify its purpose and goals, identify how specific services and program components contribute to achieving a desired result, document the actual results and impacts of program activities, and improve program performance by identifying program successes and areas for improvement.

Performance measurement is one of the components the Corporation will consider in making funding decisions for new and continuing funding, and in monitoring the performance of programs. In addition, information on program performance will be included in the Corporation's Annual Performance Report to Congress and in the Office of Management and Budget's (OMB) Program Assessment Rating Tool (PART) review process.

I am currently funded as a Learn and Serve America program and use a variety of data collection tools (instruments). Will I be able to continue using these tools for performance measurement?

Presumably, yes. However, Learn and Serve America is working on providing instruments for programs to use.

Are any of the performance measures national requirements?

Yes. We indicate that the Corporation will develop a few performance measures that will apply to all Learn and Serve America programs. These measures are particularly focused on Participant Development. In Higher Education programs we also have an interest in Strengthening Communities. If selected, these measures will be negotiated with the program officer.

Is "sampling" an acceptable technique for gathering and reporting performance measurement-related data?

Ideally, performance measures should be derived in a way that does not require "sampling". However, if an applicant wants to propose a sampling approach to data gathering and reporting, a detailed justification and plan should be included in the application. We will consider the specific circumstances of the grantee and negotiate the performance measures.

What does performance measure accountability mean?

Clear performance measures allow you and your partners to know what the program goals are. They articulate clear expectations of what will be accomplished. If a program is not meeting their performance measures over time, the Corporation may adjust your budget or, in severe cases, discontinue your funding.

What are expectations for community impacts? Is there an emphasis on a particular category?

No. The community impacts depend upon local needs and how an organization plans to collaborate with the community to meet those needs.

Can our program provide funds for a one-year project?

It may be difficult to sustain the program and report on outcomes. If you can report end outcomes before a three-year cycle, that is fine.

Do subgrantees need performance measures?

Yes. It will enable them to set goals and recognize their progress toward those goals.

The guidance indicates that SEAs could expand their service-learning network by utilizing experienced LEAs to help provide training and technical assistance to LEAs in their location. In the past, some SEAs have budgeted implementation funds to support this. Would these LEAs have to come up with performance measures?

Yes, just as any LEA must come up with performance measures. Their performance will be measured based on the results of their activities.

Our institution provides tutoring services at local public schools. Could we provide performance measures that articulate outputs, intermediate outcomes, and end outcomes resulting in increasing grade level reading ability?

Yes. Whatever the institution believes can be accomplished in this three-year period should be used as your performance measures but the measures should coincide with the measures required by the Corporation.

Are there any human subject collection limitations?

Check with local organizations on whether these limitations exist. The program could be structured so the information being collected relates to broad aspects of the program rather than individual aspects. For example, if health students are learning about Alzheimer's disease and part of the program includes collaborating with patients, the information they learn from these individual contacts could be aggregated by the class and then related to performance measures focused on participant development.

If we succeed in applying and receive and Learn and Serve America grant, would we be expected to change our performance measures in years two and three?

Not necessarily since we ask applicants to provide performance measures based upon a three-year period. We realize that programs may need to adjust these measures during this period so it is possible to negotiate changing these measures throughout the grant period.

Since applicants are encouraged to have more partnerships with faith- and small community-based nonprofit organizations, would applicants benefit by including these partnerships?

Since these partnerships are part of the Corporation's specific goals, they should be part of the applications.

We would like to include as part of our Learn and Serve America application a partnership with AmeriCorps. Is this allowed?

Yes, however you cannot use Corporation dollars from one program to match dollars in another program. Learn and Serve America encourages applicants to collaborate with other Corporation programs since it improves their ability to meet program goals. If you are applying for grants from a variety of programs, you cannot make the success of your program dependent upon receiving a grant through another competition.

Is there anything an applicant should do if applying for the first time?

All applicants must demonstrate they have the knowledge and capacity to run the program. Check in with local schools or higher education institutions (many collaborate or are looking at ways to collaborate with community-based organizations) to find out what partnerships exist. This can avoid reinventing the wheel and give you an opportunity to strengthen what may exist. Become familiar with the Corporation website and its programs as well as the National Service-Learning Clearinghouse and its resources.

With an emphasis on civic involvement, what prohibitions exist on registering to vote? Must Learn and Serve America applicants exclude lobbying as part of the program?

CNCS has restrictions on legislative lobbying and partisan politics and the Office of General Counsel provides guidance to programs on "Restrictions on legislative lobbying and partisan politics" on its website. This guidance includes one general rule for national and community service programs and participants funded by the Corporation. They may not participate in (1) any efforts designed to influence legislation or (2) partisan political activities. Any deviation from this rule may jeopardize a program's funding as well as undermine public confidence in national and community service.

Are high school-based programs required to recognize students with Presidential Freedom Scholarships?

No. High schools are strongly encouraged to recognize students who have performed outstanding service through these scholarships. For more information visit the LSA website at http://www.learnandserve.gov.

May we use CNCS funds to support the Presidential Freedom Scholarships for high school students?

A; No. The federal government provides $500 toward a $1,000 scholarship for service and the $500 balance must be raised using other funds.

Our SEA is concerned with a recommendation made in the formula guidelines. The guidelines point out that Federal law requires states to provide opportunities for students enrolled in private nonprofit schools to participate in service-learning activities. It then recommends that if 5% of the students in the state are in private schools, then roughly 5% of the students participating in service learning should be private school students, and provisions should be made to train teachers of such students. Since we cannot provide subgrant funds to private nonprofit schools, we have limited control on this issue. Please clarify.

LEAs may partner with private schools; the SEA may provide training to private schools. We are interested in a variety of program models to increase service-learning participation among private nonprofit schools.

May we pre-select our sites for the next three years?

Yes.

It may be difficult to collect data from subgrantees on a particular issue (i.e. tutoring) if subgrantees focus on a variety of issues. How can we reach end outcomes if our subgrantee programs are diverse as a result of various community needs?

A consortium may provide subgrants to programs that focus on a particular issue through their request for proposal (RFP) process. Or a consortium may choose only a limited number of the performance measures that can be achieved through a diverse program.

Can community-based programs provide both technical assistance and subgrants?

Yes.

The description for community-based programs states that programs should have a positive impact on youth civic skills, disposition, knowledge and participation and they may choose to do so in partnership with education institutions or without such partnerships. Can these education institution partnerships include parochial schools?

Yes.

If an applicant applies as a community-based program, would we have to collaborate with another state?

It depends. State Commissions and Grantmaking entities are eligible to apply for Community-Based Programs. Commissions do not collaborate with another state but nonprofit organizations applying as Grantmaking entities do have to subgrant in another state and thus collaborate with more than one state.

If two sites connected with a grantmaking entity are interested in applying for a community-based grant, how can this be accomplished?

It might be accomplished through the grantmaking entity since they are one of the eligible applicants. In order to apply directly to CNCS for community-based funds you must be either a State Commission or a grantmaking entity.

If a grantmaking entity in a particular state is not interested in applying for an LSA grant but some of its affiliates are, what can we do to apply for LSA community-based funding?

Affiliates should contact your state commission on national and community service or a large nonprofit (grantmaking entity) to find out if they are applying and interested in collaborating with you as a subgrantee.

Our institution continues to attract faculty to integrate service-learning as part of their curricula. May we apply for funds that would support faculty to deepen this service-learning practice?

Yes, that is allowable. The guidance indicates that both depth (increased quality of service-learning) and breadth (broadening the reach of service-learning) are acceptable.

Two institutions of higher education have a model program that others want to replicate. Can these two institutions apply together?

Only one institution can apply as the legal applicant. The other could be a partner in the program. You might also consider a consortia grant with subgrantees to broaden service beyond one or two institutions of higher education.

Can we apply for academically based or co-curricula based service-learning?

Yes, either or both are fine.

Our institution is trying to develop citizens of the world. Can Learn and Serve America grants entertain work that is international in nature? We would like to use what is learned through an international collaboration to improve programs locally.

The legislation of the Corporation does not allow Learn and Serve America to fund international programs. However, you can apply what your program learns from the international collaboration to a LSA program.

What is the difference between minigrants and subgrants?

Minigrants generally refer to the funds an individual institution makes available to faculty, student groups, or community partners. Subgrants are funds given by a consortium to other institutions of higher education or other partners.

Could compelling needs include building the capacity of a local non-profit?

Yes. The program should show how this support will meet local community needs.

An individual institution with community partners would like to provide some financial support to these community partners to strengthen their capacity. Is this possible?

Yes.

Our institution is interested in working with all 32 institutions of higher education in the state. Does this meet the consortia definition?

Yes.

Can an institution of higher education apply for a consortium grant without subgrantees and include a plan to compete subgrantee awards?

Yes, please indicate the criteria you plan to use to select subgrantees.

What number of strategic initiatives should we focus on ?

At least one.

If we are targeting more than one state with different needs, how should we reflect those needs in the narrative? 

The narrative should state clearly the needs that will be addressed through the program.  This would include needs appropriate for all states involved.

Is the focus more on urban or rural communities?

Neither. We plan to support the best applications.  Special consideration will be given to programs with a rural, urban, or suburban focus if these types of appliants are not among programs recommended for funding.

Are MOUs (memorandums of understanding) to be included in the application?